value is the numerical value you want to format.Syntax for the TEXT Function TEXT ( value, format ) The result will be converted to a text value, so this is not an option you’ll want to use if you need to perform any further calculations with the numbers. In this case, you can use it to format your numbers as thousands, millions, or billions. The TEXT function in Excel is extremely useful for formatting both numbers and dates to particular formats. Use the TEXT Function to Format Numbers as Thousands, Millions, or Billions You can use the exact same process to divide your values by a million, a billion, or whatever value is needed. This will overwrite your large numbers with values that have been divided by 1000. You may also want to select the Values option under the Paste section so you don’t end up overwriting any formatting you have. Select the Divide option found in the Operation section of the Paste Special menu.This will open up the Paste Special menu. Right-click on the large number to be divided, and select Paste Special from the pop-up menu or press Ctrl + Alt + V on your keyboard.Select the cells which you want to divide.The cell will have a green dash line around it once it has been copied to the clipboard. Copy the divisor number (cell D2 in this example) cell by using Ctrl + C or right-clicking on the cell and selecting Copy from the pop-up menu.Enter the divisor number such as 1000 into another cell.You might want to store the numbers elsewhere in your spreadsheet before using this technique! The disadvantage is that it will overwrite the original number, and the process is a bit more complicated. You can use a paste special option to divide a number by a thousand or million. This is another way to divide your numbers by a thousand or a million, but without using a formula. Use Paste Special to Format Numbers as Thousands, Millions, or Billions You may need to click on this a few times depending on how many decimal places you want to show. Click on the decimal format command to decrease the number of decimal places.Select the cells which you want to format.Instead, if you want to keep the precision but only show one decimal place you can change the format. Note: You will lose the precision in the numbers by using the ROUND function. The above formula will result in only one digit after the decimal place. You could also use the ROUND function to remove any excess decimal points from the result. You can use this same trick when wanting to show values in the billions since 10^9 is equal to 1 billion. The carat character ( ^) raises the value of 10 to the power of 6, which is 1 million. A way to get around this is to use the above formula. One of the problems here might be making sure that you entered the correct number of zeros. Again this will show anything less than a million as a decimal place. To get a number in the million units you can use the above formula. To get a number in the thousand units you can use the above formula.Ĭell B3 contains the original number and this formula will calculate the number of thousands, showing the remainder as a decimal number. Download the example workbook to follow along! Use a Simple Formula to Format Numbers as Thousands, Millions, or BillionsĪn easy way to show numbers in thousands or millions is to use a simple formula to divide the number by a thousand or million. In this post, I’ll show you 5 easy ways to show your large numbers as thousands or millions. Not only can displaying numbers as thousands or millions help with readability, but it can also help to fit everything onto a single page. They may even be shown in rounded to the nearest million if the numbers are extremely large. If you have ever viewed financial spreadsheets, the numbers are frequently rounded to the nearest thousand because the numbers are often so large. Large numbers are often used in an Excel spreadsheet, and this can make them difficult to read if they are not formatted properly.Ī number in millions or even billions can be difficult to assess and could easily be misread by a factor of 10.įortunately, Excel provides several easy ways to format numbers with comma separators to help the user with readability. This post is going to show you all the ways you can use to format your large numbers as thousands, millions, or billions.
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